Job Details

Legal Operations & Office Manager

We are hiring a Legal Operations & Office Manager to serve as the operational backbone of the firms remote office. This hybrid position combines paralegal-level support with administrative and systems management duties. The ideal candidate will be proactive, organized, and able to coordinate multiple workflows independently while maintaining clear communication with attorneys and team members in other locations.

Key Responsibilities:

1. Manage case files, client correspondence, and docket deadlines for litigation and corporate matters.
2. Prepare and organize legal documents, filings, and supporting materials.
3. Oversee vendor coordination, payables, and other back-office administrative tasks.
4. Maintain the firms administrative and client filing calendars for critical deadlines.
5. Handle client intake, invoicing support, and general administrative coordination.
6. Manage systems and software (Microsoft 365, QuickBooks, cloud storage, CRM tools).
7. Track task completion, prepare internal workflow reports, and support process improvement.
8. Coordinate closely with remote attorneys and staff to maintain operational continuity.

Qualifications:

1. At least 5 years of experience in a paralegal and/or office management role, preferably in a legal or professional?services setting.
2. Strong familiarity with legal document management, case organization, and administrative operations.
3. Proficiency in Microsoft 365 and QuickBooks (or equivalent financial software).
4. Excellent written communication and organizational skills.
5. Ability to manage multiple priorities and maintain accuracy under deadlines.
6. Bachelors degree or paralegal certification but not required.

Company Description

An established boutique law firm headquartered in the Northeast is expanding its back?office and administrative operations to the Orlando, Florida area. The firm provides a mix of corporate and litigation legal services to a select group of long?term clients. We are seeking skilled professionals to support operational, administrative, and legal counsel functions for our remote team of attorneys and staff.